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Adminitrative Office Position

Paradigm Security Services, Inc. is looking for an organized and personable Office Administrator to keep our daily business operations running smoothly. We value integrity, reliability, teamwork and positivity.

If this sounds like you and you have the qualifications listed below, please contact our Human Resource Director, Renee Roos, at 678-684-4400 and be sure to send your resume to renee@paradigmsecurity.net.

Position Description for Office Administrator (January 2022)

Position Overview

  • Collaborates with Paradigm’s internal and external team members
  • Proactively supports daily business operations
  • Interacts with customers, partners, vendors, job candidates and office visitors
  • Reports to Human Resource Director

Responsibilities

  • Professionally and efficiently respond to daily phone calls, emails and office visitors.
  • Set up daily interviews with job candidates.
  • Process new hire requirements including related paperwork and uniform distribution.
  • Sort, prioritize and process daily mail.
  • Support bookkeeping and follow standard procedures for deposits, accounts payable and accounts receivable including past due invoice follow up.
  • Assist others when needed to keep the daily operations running smoothly. 
  • Update records for personnel and other data.
  • Track and replace office supplies.
  • Other duties as assigned.

Qualifications

  • 1+ years experience in office management and administration.
  • Must have the maturity to treat business and personnel information with confidentiality.
  • Must be able to handle occasional stress and maintain a positive attitude.
  • Must have a pleasant and courteous phone presence.
  • Must be able to prioritize tasks and manage time effectively.
  • Must possess a strong work ethic, organizational skills and integrity.
  • Must have excellent communication skills, both verbal and written.
  • Must have natural ability to build rapport with customers, partners and potential new hires.
  • Must be service-minded and have strong interpersonal skills including active listening.
  • Must be able to work as part of a team.
  • Must be proficient in MS Office applications – Excel, Word and PowerPoint.
  • Experience with QuickBooks is a plus.
  • High School diploma or GED required. Some college or degree is preferred.

Benefits available after completion of 90 days without incident include:

  • Two weeks of paid vacation starting the first year.
  • Paid holidays.
  • Basic medical, dental and disability insurance.

Paradigm Security Services, Inc. is an Equal Opportunity Employer and a Drug-Free Workplace.